About the Ulster Institutional Repository (UIR)What is an Institutional Repository?
An Institutional Repository is a showcase for an institution's research output which is open to the public but may be restricted to authorised users. It is a collection of digital archives established by an institution to manage, preserve and disseminate the intellectual output produced by authors of the institution. The repository items are
The Ulster Institutional Repository is an open access online database, showcasing research that is carried out by researchers at the University of Ulster. Material held in the UIR is available for free via the Internet, to be read, downloaded and copied for non-commercial private study or research purposes. Depositing material in the UIR is not intended to be an alternative to standard publication. It is a complementary approach designed to showcase Ulster's research output, and to provide a searchable, multi-disciplinary, managed resource.
Researchers are encouraged to self-archive their work by depositing it in the repository once it has been published/produced in the traditional way.
Open Access and REFWhat is meant by the term Open Access?
Open Access means allowing your scholarly publications to be freely accessed by anyone in the world, usually by placing work in an online repository so that anyone can view it over the internet. In so doing, you maximise the impact of your work as the potential readership of Open Access material is far greater than that for publications where the full-text is restricted to subscribers only.
Many research funders now insist that the written-up results of their research are placed in Open Access repositories. The Juliet database provides a summary of the policies adopted by the major UK research funders as part of their grant awards procedures.
Most publishers will accept the deposit in Open Access repositories of papers published in their journals, subject to certain conditions. The RoMEO database provides a summary of the policies adopted by the major publishers.
Self-archiving is the process of depositing a free copy of a digital document in a publicly accessible website in order to provide open access to it.
The Research Excellence Framework (REF) is the system for assessing the quality of research in UK higher education institutions. The next exercise will be conducted in 2020.
HEFCE's open access policy states that certain outputs must be available in an open access form to be eligible for submission to the next REF: '....to be eligible for submission to REF2020, authors' final peer-reviewed manuscripts must have been deposited in an institutional or subject repository on acceptance for publication. Deposited material should be discoverable, and free to read and download, for anyone with an internet connection'.
Outputs must be deposited in an institutional or subject repository within three months of being accepted for publication. Outputs must be deposited as the final, accepted, peer-reviewed text (as a minimum).
Outputs must be discoverable to anyone with an internet connection, and to search engines.
Occassionally, it will not be possible for an output to fulfil the OA criteria and exceptions are allowed in the following cases. Deposit exceptions:
The date of acceptance is the point at which the author is notified that:
Eligible outputs include journal articles and conference proceedings (with an ISSN) that have an acceptance date after 1 April 2016.
Benefits of the UIRWhat are the benefits of including my work in the UIR?
Allowing your scholarly materials to be stored and distributed via the UIR allows you to maximise the dissemination and impact of your research and adds greatly to the distribution provided by traditional journals or personal websites. In addition:
An increasing number of papers provide evidence of higher citation rates for researchers who have made their research available through open access repositories. Links to a selection of these:
EligibilityWho can deposit items in the UIR?
Any University of Ulster member of staff or researcher can deposit items in the UIR (researcher may include visiting fellows/professors).
Co-authored/co-created work is acceptable provided that one of the authors/creators is a University of Ulster member of staff.
You may submit items that you created before you became affiliated with Ulster provided that the publisher's copyright policy allows it.
Any papers already deposited in the UIR will be retained in the repository. Items cannot be removed once submitted.
Depositing ItemsWhat type of research can be deposited in the UIR?
Any academic research output which has been published or produced by a member of staff or PhD student of the University of Ulster and which has copyright clearance may be included in the repository. Examples are:
Deposits will be accepted in any electronic format. To facilitate Ulster's commitment to open access and long-term preservation, wherever possible material which is deposited in a proprietary format (e.g., Microsoft Word) will be converted to a format for which readers are freely available, such as Adobe's Portable Document Format (PDF).
Only electronic files can be deposited. However, a scanned copy of a printed document is acceptable.
In normal circumstances, all deposited items will be retained and made publicly available. Items can be withdrawn only in exceptional circumstances. See the UIR Policy.
No, only a web browser.
The metadata attached to each UIR item is similar to the information in a library's catalogue record for a book (eg: title of an item, author, subjects, etc). Metadata is descriptive information about an item that allows it to be more easily found by search engines and metadata harvesters.
CopyrightWill I be breaking copyright if I put my article in the UIR?
This depends on the copyright agreement you signed when you published your paper and on the publisher's policy with regards to authors posting copies of papers in institutional repositories.
Due to progress by the Open Access movement, a significant number of publishers now allow authors to post a copy of their article in an institutional repository. However, there are publishers that do not allow authors to post a copy of their article on an institutional web site at all and therefore to do so would be to breach your copyright agreement. See the Copyright section for further information.
If you do not have a copy of the copyright agreement or if the agreement does not address the question of self-archiving, you may find it helpful to check the SHERPA/RoMEO database. RoMEO lists copyright and self-archiving policies for a number of publishers although it should be noted that it is not 100% comprehensive in its coverage of journal publishers. It should also be noted that the situation regarding publisher policies can change.
If the publisher is not listed on the RoMEO database you may be able to find details of the copyright agreement you signed on the publisher's web site (often within the section on guidelines or instructions for authors and contributors).
If you do have a copy of the copyright agreement and it appears to forbid deposit in a repository, you should bear in mind that the publisher's policy may have changed since the agreement was drawn up and that the change may be retrospective.
It should be noted that, even when copyright is not retained by the author, most publishers allow their authors to self-archive. See the Copyright section for further information.
Usage and ImpactWho can view materials in the UIR?
The UIR is an open access archive and its contents are therefore accessible, free of charge, to anyone with an internet connection and a web browser.
There are a number of potential routes:
The high visibility of the UIR supports the ready detection of plagiarism. It is much easier to detect plagiarism in an open, on-line environment than in a paper-only world.
PreservationWill my deposited items be available permanently in the UIR?
The long term aim of the UIR is to address digital preservation to ensure permanent access to all deposited items.
Items deposited in the UIR will be continue to be maintained should you move institution.